Paperwork is due no late than Friday, June 12th.

The forms below must be on file for every employee prior to their first day of work. 

• All accepted employees receive an offer letter that includes the required paperwork for all employees. You will sign your offer letter at a paperwork open house in March or if you can not attend you can email a signed copy.
• All of the forms are linked below. Please complete the forms, and turn in by April 5th.
• All 14-15 year old employees need to complete the Online Work Permit process detailed below (even if you are returning). WE WILL NOT ACCEPT PAPERWORK PERMIT APPLICATIONS.
• All 15 year old lifeguards & coaches must complete a Swim Instructor Safety Course 
• Do NOT drop off paperwork to Overlee outside of the designated paperwork open houses. If you are unable to attend please contact Melissa Carbonara, [email protected] to arrange an alternate time.

Open House for Forms Question

To streamline this process for our staff, we are offering Open Houses to check LG Certifications and Required Paperwork. These are going to be held:

• March 1st from 12pm-4pm
• March 8th from 12pm-4pm
• March 15th from 12pm-4pm Cancelled – reschedule TBA
• March 22nd from 12pm-4pm Cancelled – reschedule TBA

These dates and times are tentative and are subject to change.  Please check back to make sure of the dates and times.

Come in to turn in paperwork before the meeting, get the work permit process started, check your certs, or just come in to ask questions!

FORMS REQUIRED FOR ALL EMPLOYEES

FORM	AGE	DETAILS
2020 Employment Application	All	Both Returning and New Employees Must Submit Online Application
Employee Manual	All	Please Read & Review
2020 Salary Chart		Look over.  If you have any questions please contact [email protected]
1-9 Form click on link for printable form	All	Complete Section 1, Sign & Date (Page 7) Bring proper ID(s) to Open House for Verification (Listed on Page 9)
2019 W-4	All	Complete page 1, Sign, & Date We are using the 2019 form now, since it is easier to use.
2020 VA-4 Form	All	Complete, Sign & Date (page 1) Tax Information Required
Background Check Consent	All	Consent form turned in by April 5th.

AGE SPECIFIC FORMS

FORM	AGE	DETAILS
Virginia Employment Certificate (Work Permit)	14 – 15	You cannot work without Employment Certificate on file. Lifeguards – a work permit can not be processed until the class is completed.  Do not register for a work permit until May. The employee registers on the Department of Labor work permit website and receives Youth Identifier Pin. The employee turns in YIP number, and proof of age (if not on file already) to [email protected] Employer step is completed by the Hiring Manager. The department of labor notifies the parent that the Parent Guardian Custodian Registration step must be completed. Work Permit completion notification is sent to Overlee Community Association by the Department of Labor. The permit is printed by Overlee, signed by the employee, and filed by Overlee. You must follow rules outlined here: VA DOLI website. The process may take more than a week. Further Questions FAQ
Swim Instructor Certificate	15	Required of all 15 yo Guards, Instructors & Coaches class is online under kid lessons – take combo class 102/103 fee reimbursed by Overlee (up to $45)

 Optional Forms

FORM	AGE	DETAILS
Direct Deposit Form	All	-Paychecks Sent Directly to your Bank Account -Money Available More Quickly -Account Information Required