2019 Employment Forms

The forms below must be on file for every employee prior to their first day of work. Forms are due by March 31st.

  • All accepted employees receive an offer letter that includes the required paperwork for all employees. Please sign and return this letter no later than March 8th for returning employees and March 10th for new employees. 
  • All of the forms are linked below. Please complete the forms, and turn in by March 31st.
  • All 14-15 year old employees need to complete the Online Work Permit process detailed below (even if you are returning). WE WILL NOT ACCEPT PAPERWORK PERMIT APPLICATIONS.
  • All 15 year old lifeguards & coaches must complete a Swim Instructor Safety Course 
  • Do NOT drop off paperwork to Overlee outside of the designated paperwork open houses. If you are unable to attend please contact Carrie Cresson to arrange an alternate time.

Open House for Forms Questions

To streamline this process for our staff, we are offering Open Houses to check LG Certifications and Required Paperwork. These are going to be held:

  • March 17 from 10 am-12 pm
  • March 24th from 12 pm-2 pm
  • March 31st from 1pm-4pm
  • April 7th from 1pm-4pm

These dates and times are tentative and are subject to change

Come in to turn in paperwork before the meeting, get the work permit process started, check your certs, or just come in to ask questions!

FORMS REQUIRED FOR ALL EMPLOYEES

FORM AGE DETAILS
2019 Employment Application All
Both Returning and New Employees Must Submit Online Application
Employee Manual All
Please Read, Review and Sign Form at End (During May Meeting)
Member & Staff Expectations All
Please Read, Review and Sign Form at End (During May Meeting)
1-9 Form All
Complete Section 1, Sign & Date (Page 7)
Bring proper ID(s) to Open House for Verification (Listed on Page 9)
2019 W-4 All
Complete page 1, Sign, & Date
2019 VA-4 Form All
Complete, Sign & Date (page 1)
Tax Information Required

AGE SPECIFIC FORMS

FORM AGE DETAILS
Virginia Employment Certificate
(Work Permit)
14 – 15
  • You cannot work without Employment Certificate on file.
  1. The employee registers on the Department of Labor work permit website and receives Youth Identifier Pin.
  2. The employee turns in YIP number, and proof of age (if not on file already) to [email protected]
  3. Employer step is completed by the Hiring Manager.
  4. The department of labor notifies the parent that the Parent Guardian Custodian Registration step must be completed.
  5. Work Permit completion notification is sent to Overlee Community Association by the Department of Labor.
  6. The permit is printed by Overlee, signed by the employee, and filed by Overlee.
  • You must follow rules outlined here: VA DOLI website.
  • The process may take more than a week.
  • Further Questions FAQ
Swim Instructor Certificate 15
  • Required of all 15 yo Guards, Instructors & Coaches
  • class is online
  • fee reimbursed by Overlee (up to $35)
Background Check Consent All
  • Consent form turned in on March 31st

 Optional Forms

FORM AGE DETAILS
Direct Deposit Form All -Paychecks Sent Directly to your Bank Account
-Money Available More Quickly
-Account Information Required

Attachments