The forms below must be on file for every employee prior to their first day of work. 

  • All accepted employees receive an offer letter that includes the required paperwork for all employees. Most of the paperwork will be managed online.
  • Forms must be completed by April 15th.
  • All 14-15 year old employees (attendants and lifeguards) need to complete the Online Work Permit process detailed below (even if you are returning). WE WILL NOT ACCEPT PAPERWORK PERMIT APPLICATIONS. Overlee requires many more lifeguards than attendants each season. 
  • All 15 year old lifeguards & coaches must complete a Swim Instructor Safety Course 

Open House for Forms Questions

We will be offering Open Houses in March to check Lifeguard Certifications and work permits. Dates/times TBD.

There will be a sign up for available slots coming soon. Please check back to make sure of the dates and times.

Come in to get the work permit process started, check your certs, or just come in to ask questions!

There will be a mandatory Staff meeting on May 18th.  

FORMS REQUIRED FOR ALL EMPLOYEES

New for 2025, the required forms for all employees will be completed electronically. Employees will receive an email with links to the required paperwork. The links below are informational only.

I – 9 with qualifying IDs
Federal Tax form – W-4
State Tax form – VA-4
Background Check
Emergency Contact Form
Direct Deposit Form – if you worked for us before and nothing has changed, you do not need to fill out a new one

AGE SPECIFIC FORMS

FORM AGE DETAILS
Virginia Employment Certificate
(Work Permit)		 14 – 15
  • You cannot work without Employment Certificate on file.
  • Lifeguards – a work permit cannot be processed until the class is completed.  Do not register for a work permit until May.
    1. The employee registers on the Department of Labor work permit website and receives a Youth Identifier Pin.
    2. The employee turns in YIP number, and proof of age (if not on file already) to hiring@overlee.org
  1. Employer step is completed by the Hiring Manager.
  2. The department of labor notifies the parent that the Parent Guardian Custodian Registration step must be completed.
  3. Work Permit completion notification is sent to Overlee Community Association by the Department of Labor.
  4. The permit is printed by Overlee, signed by the employee, and filed by Overlee.
  • You must follow rules outlined here: VA DOLI website.
  • The process may take more than a week.
  • Further Questions FAQ
Swim Instructor Certificate 15
  • Required of all 15 yo Guards, Instructors & Coaches
  • Class is online under kid lessons – take combo class 102/103
  • fee reimbursed by Overlee (up to $50)