To reserve the Overlee Club Room (1st floor) or Conference Room (2nd floor)
- Check the Clubhouse Calendar (for available times & dates)
- Review and sign the Rental Agreement below. Note members must first login to see the private event rates below.
- Complete and submit payment on this page below the Rental Agreement
This Rental Agreement (“Agreement”) is made and entered into on the date of acceptance by the Renter, by and between Overlee Community Association (“Owner”) and the Renter identified below (“Renter”). By renting the Overlee Clubhouse facility, Renter agrees to comply with this Agreement and the cleaning checklist. Renter agrees to be responsible for the actions of all guests and attendees during the event.
Rental Window: Renter shall adhere to the rental window and vacate the clubhouse and parking lot at the agreed upon time. The clubhouse must be left in the condition it was received. Any additional time required beyond the rental window shall be subject to additional charges.
Nonmember Guest List: Renter agrees to provide a complete nonmember guest list to Owner no later than 24 hours prior to the event. Renter shall pay for the number of nonmember guests above the included 25 guests. Payment can be made at the time of the event at the front desk. This list should be sent via email to firstname.lastname@example.org.
- Excessive drinking.
- Excessive noise that disturbs the neighbors.
- No bars are to be set up outside.
- Amplified music is not allowed outdoors.
- Smoking is not permitted anywhere on the property, including the deck area and parking lot.
Please note that failure to comply with any of the above rules may result in the immediate termination of the rental agreement, and may result in partial or full forfeiture of your deposit.
Prohibited Areas: Renter and all attendees shall refrain from using the grassy area, the pool deck out of season or outside of operating hours, the bathhouse, or any other areas prohibited by Owner.
Cleaning Checklist: Renter shall complete the cleaning checklist provided by Owner and return the clubhouse to the condition it was received. Failure to comply with this requirement shall result in additional cleaning fees.
Club Room (1st floor)
Conference Room (2nd floor)
|Fees – Private Event
Members must login before viewing this page to see the private event rates below.
||$100 ($25 per additional prearranged hour)|
|Fees- Public Event||
|Rental period||Minimum 5 hours (inclusive of set-up & clean-up)||
Minimum 2 hours (inclusive of set up & clean up)
|Available Space and Description||
|Cleaning Checklist||Club Room and Conference Room
Deck Area (included with Clubhouse rental):
Liability: Renter agrees to assume all liability for any damage or injury caused by Renter or attendees during the event. Renter shall indemnify and hold the Owner harmless from any and all claims, damages, or expenses arising from Renter’s use of the Overlee clubhouse.
Entire Agreement: This Agreement constitutes the entire agreement between Owner and Renter and supersedes all prior or contemporaneous agreements or understandings, whether written or oral.